Are you looking to enhance the security and control of your SharePoint pages? In this video, discover how to leverage folders to manage access and protect specific pages within your SharePoint site. While metadata is often recommended for content management, folders can be incredibly handy for certain use cases, especially when you want to regulate editing permissions for individual pages.
Streamlining Access Control:
As the owner of a SharePoint site, maintaining control over the homepage is crucial. In the video, it is demonstrated how folders can help restrict access to the homepage while still allowing the team to contribute and update other content. Creating a folder and moving the desired page into it, it effectively limits editing permissions for a select group, ensuring the homepage remains untouched.
Enabling Folder Creation:
Before diving into securing pages, it’s important to enable the creation of folders in SharePoint libraries. The video shows how to access the library settings and activate the option to make the new folder command available. By following these steps, you can ensure that you have the necessary functionality to organise your pages effectively.
Securing Pages with Folders:
With folder creation enabled, it’s time to secure your pages. The video walks through the process of creating a secure folder and copying the desired page into it. By designating the copied page as the new homepage, it ensures that only authorised individuals can edit it. Through these simple steps, you can exert granular control over specific pages within your SharePoint site.
To fine-tune access control, it showcases how to manage folder permissions. By selecting the secure folder and clicking the “Share” button, it shows how to restrict editing rights to only site owners. This step ensures that only authorised individuals have the ability to modify the pages within the secure folder, maintaining the integrity of your content.
Efficient Content Management:
The video concludes by highlighting the benefits of using folders to manage content within the Site Pages library. Folders provide a convenient way to control access and editing capabilities for individual pages, offering an additional layer of security. While this tutorial focuses on one method, it acknowledges that there are multiple ways to manage content and hints at future videos exploring page approvals and alternative approaches
Securing SharePoint pages is made easy with the strategic use of folders. Embrace this valuable technique to enhance security, streamline access control, and ensure the integrity of your SharePoint content.